Reckoner About Ascomp Support Partner Search DownLoad Industries  Home   Contact   ERP   Reckoner eBusiness  eCommerce    eReckoner FAQ       Product Details        eReckoner        eReckoner      eReckoner Kiosks     Reckoner Commerce        Core     Financials      Purchase     Inventory Management     Sales and Distribution     Reckoner ERP        Manufacturing     Personnel and Payroll Management     Planning     Reckoner Addon        Projects     Plant Maintenance     Real Estate     Reckoner BI (NEW)     Our Other Sites  Support Site      New Company Site      Reckoner Purchase                  e’ define your business Overview    Features   Download(60KB)      RECKONER PURCHASE MANAGEMENT Purchase Function in any organization has to maintain an uninterrupted flow of materials while at the same time it has to reduce inventory obsolescence without a reduction in consumer satisfaction. It must have an accurate specification of materials required and a clear understanding of their cost and importance. Purchasing signifies much more than simply buying. The purchase department must find the description and details of the materials needed, send enquiries, obtain quotations from the reliable suppliers, negotiate the price and contractual conditions of the supply, place the order, and follow up with the supplier to ensure timely delivery of the material. Reckoner Purchase makes it simpler for the organization to handle these wide ranges of activities. Reckoner Purchase consists of the following documents: Indent, Request for Quotation, Quotation Registration, Purchase Order and Invoice. In an organization, procurement of a different type of product follows different processes. Reckoner Purchase Management handles the purchase of Raw material, Packing Material, General Stores and Capital Goods. Reckoner Purchase maintains Vendors information with their details. System performs vendor rating, blocking/unblocking of vendors, and credit term modification and vendor registration with product/ items. Raw Material and Packing Material procurement process typically begins with an indent against which a purchase enquiry is      raised. When suppliers submit the quotation, the best-suited quotation is selected and a Purchase Order is generated alongwith a delivery schedule. In case of Raw Material and Packing Material procurement, it could be on the basis of a contract or standalone. In a contract the delivery schedule is specified. Unlike Raw material procurement, the process of procuring a General stores item and Capital goods generally is standalone and begins with raising an indent, sending a RFQ, registering a quotation, raising a Purchase Order and follow up. Often the Purchase Order needs to be revised. Reckoner Purchase provides the functionality for PO Revision allotting a unique serial no. with every revision. In case of purchase of services there is no Good Receipt stage as services are deemed to have been consumed the moment they are bought. Thus their bill passing can be directly initiated after purchase order has been authorized. The role of the purchase does not end with acceptance of quality goods; payment has to be made for the same.      Reckoner Purchase has a formalized bill passing procedure. The System validates, the invoice with the charges from the Purchase Order and quantity from the Goods Receipt. Once this Invoice is authorized, the system automatically generates a Purchase Voucher in Reckoner Financials. Reckoner Purchase interacts with Reckoner Inventory. Purchase Order is associated as the reference document in GRIN. Reckoner Purchase Management interfaces with Production Planning, Material Requirement Planning and Purchase Planning. Reckoner Purchase uses the actual material requirement and its consumption reported by MRP to optimize the purchase plan and performs the purchases accordingly. Reckoner provides unique features whereby different charge components can have different accounts associated with them and thus debit these accounts accordingly. Reckoner Purchase further interacts with Accounts Receivables and Payables for Payment Processing and Analysis. Reckoner Purchase comprises of: Indent: This is a purchase Requisition, which indicates the item, specifications, code, quantity, and time when required. Request for Quotation: The RFQ is the document sent to the vendor to inquire about a material(s) for their pricing and terms and conditions. Quotation Registration: This is a document received from supplier recording details of charges, lead-time, and terms and conditions for each item supplied. Purchase Order: This is a primary document based upon which supplies are made, inspected, accepted and paid for. Invoice: This is a document sent by the supplier specifying the items dispatched, the rate, quantity supplied. Vendor Management: maintains details of Vendor like their history, rating, Rate contract etc.