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Any organisation receives and despatch letters, applications and other documents.
FTS solution caters to the entry and further processing of that document across the organisation.
The System has comprehensive facilities for managing all Inward-Outward related functions & single point classification of all letters. The System would follow a Standard procedure of file numbering & enable file tracking, file movements tracking, pendency monitoring, etc. based on Docket sheet. It would have very powerful search facility to locate a file.
File tracking system will allow users to access the file location and monitor the time. There will be a registry with each department, all the letters will be marked as inward and outward with department’s concerned registry.
System will allow organisation to create desks for different departments, each department can have multiple desks, and these desks will be directly linked to the designations, which will be unique for every employee or Head of the Departments. Once document is assigned to the Designation, it can be assigned to various other employees in that department or to another desk in that department.
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All the Records will be maintained in the system about flow of documents in the department, also all the remarks and action taken by the employees on a particular document will be stored in the system. When work on particular document will be over it will be outward from a department.
File Tracking System will also provide very powerful technique / reports to search any document at any point of time.
File Management
• Manages Files/ Letters/ Memos, Circulars, Office Orders, Applications, Bank guarantee details and other documents.
• Marking to Desks/ Marking to Employees.
• Multiple marking to different Desks or Departments at a time.
• Attach to Files or any other documents.
• Different status like pending, in progress, action taken, closed, attach to file with File no. Dispatched and Closed etc.
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Benefits:
• Solution for Effective & Efficient Management of Documents
• Staff Empowerment at All Levels.
• Total elimination of All Duplication of Efforts
• Tool for Improving Organizational Efficiency.
• Transparent Access to Information to Citizens
• Designed for Less Paper & Not Paperless Office
• Recording the flow of document in the organization
• Pendency Monitoring at all levels
• MIS Reports…churning information out of data
• Powerful search facility: Track/Search for any letter or file in the organization
• Management of all Inward & Outward
• Access Controls for software modules mapped to organization hierarchy
• System Administration thru’ an independent module for defining masters, process and access settings.
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